“Our garden is completely overgrown — can someone come and clear it? Photos attached.”
Receptionist checks the postcode is on your patch, asks the sizing questions you set, tells them a clearance needs a look first and books the survey.
For gardeners, landscapers and grounds maintenance
The round stays full, even in the wet weeks.
BusinessRunAI gives gardening and landscaping businesses an AI team that answers enquiries while you are on the mower, quotes clearances and landscaping work, protects the maintenance round through weather moves, and fills the quiet season before it arrives.
Sound familiar?
- Enquiries come in while the strimmer is running and are gone by the time you call back.
- A wet Monday knocks the whole week out and every client has to be messaged by hand.
- The round lives in a diary and one person's memory, so route order goes out of the window when someone is off.
- Landscaping quotes go out at £4,000 and then sit unanswered for a month.
- Winter arrives with no leaf clearance or hedge work booked because nobody offered it in September.
Real enquiries, handled while you work
Examples of the kind of message that lands out of hours, and what your AI team does with it before you next pick up the phone.
“(no enquiry — heavy rain forecast all morning)”
Admin Assistant flags the mowing visits that cannot go ahead, drafts the message to each client with the next dry slot, and holds the round pattern so nothing drops off.
“Can you do the grass every fortnight rather than every week over winter?”
Admin Assistant updates the round pattern, recalculates the monthly invoice value and confirms the new schedule in writing.
“We're a managing agent — can you price grounds maintenance for two blocks?”
Qualified as a contract enquiry, not a phone price: site sizes, bin stores, frequency and invoicing contact captured, survey booked and the job added to the pipeline at its likely annual value.
“(no enquiry — your Marketing Assistant, early September)”
Offers the autumn hedge cut and leaf clearance to all 42 round clients, so November is booked before the growth stops.
What your Business Brain holds
One place for everything the assistants need to answer like you would.
- Your visit rates by garden size, plus day rates for clearances and landscaping crews.
- The rounds you run, which crew and van covers each and the route order they go in.
- Weather rules: what you cancel, what you switch to and what you charge when a visit is rained off.
- Green waste disposal, licences and what you charge for tipping.
- Postcodes and travel limits, plus the jobs you take on and the ones you turn down.
- Seasonal offers — spring tidy, hedge cuts, leaf clearance, winter salting — and when to send them.
The assistants that do the work
AI Receptionist
Answers enquiries while you are on site, qualifies the garden and books the visit or survey.
AI Admin Assistant
Keeps the round, route order and weather reschedules straight, and confirms changes in writing.
AI Sales Assistant
Chases landscaping and contract quotes on a schedule until they are decided.
AI Marketing Assistant
Offers seasonal work to the round before the quiet months arrive.
Launch includes two assistants, Growth six and Pro all eight. See pricing , the full AI team or the built-in job management software.
See the gardening CRM pipeline example — the round, weather moves and seasonal work. Looking for the software side? See landscaping business software.
The gardening CRM your round runs on
Enquiries, the maintenance round, rained-off visits and seasonal follow-ups — the same screens your AI team writes into as it works.
BusinessRunAI — Enquiries
Enquiries
Every garden enquiry captured with the property, the value and where it came from.
| Client | Job | Value | Source | Stage |
|---|---|---|---|---|
| Ruth Kavanagh | Overgrown garden clearance | £680 | Website form, 20:40 | Survey booked |
| Beechcroft Flats | Grounds maintenance, monthly | £420/mo | Managing agent | Contract quoted |
| Gordon Mills | Fortnightly lawn and edges | £38/visit | Referral | On the round |
| Sarah Doyle | New patio and turfing | £4,200 | New |
Try the pipeline
Move a sample job from enquiry onto the round, through a wet-weather move, to next season's work — exactly how a garden job travels through BusinessRunAI.
Move a lead through the stages to see what your AI team does at each step.
Enquiries
New enquiry captured and quoted from your rates.
Ruth Kavanagh
£680Overgrown garden clearance
Enquiry at 20:40 with photos requested; survey offered for Thursday.
The round
Added to a weekly, fortnightly or monthly round in route order.
Gordon Mills
£38/visitFortnightly lawn and edges
Fortnightly Tuesday morning with Van 1, in route order with the neighbouring jobs.
Weather moves
Rained-off visit moved without losing the slot or the round.
Beechcroft Flats
£420/moGrounds maintenance, monthly
Rain stops mowing — crew switched to hard landscaping, agent updated in writing.
Seasonal work
Hedge cuts, leaf clearance and tidies offered at the right time.
Nothing here
AI activity log
Move a lead on, or press “Simulate receptionist” or “Simulate admin”, to see what your AI team writes into the CRM.
Illustrative example of the in-app pipeline. Sample data shown.
Keep the round full all year.
Plans start at £149/month. Nothing sensitive — refunds, pricing changes, unusual discounts — goes out without your approval.